Program Manager, YSM Faculty Affairs

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Overview
Reporting to the Associate Director of Faculty Affairs, with latitude for exercising independent judgement and initiative, the Program Manager, YSM Faculty Affairs will plan, organize, lead, and manage activities related to the implementation and maintenance of systems that impact the various aspects of the faculty life cycle. In collaboration with the Offices of Academic Appointee Administration and Faculty Administrative Services, the Program Manager will contribute to the development of new systems while maintaining integrity of current systems. Create training modules for the instruction of Office of Academic and Professional Development (OAPD) staff and Yale School of Medicine (YSM) departments. Oversee current processes employed by YSM Faculty Affairs including but not limited to RFP, Interfolio, FSRP, and Faculty Offer Letter (FOL). Establish work standards and tools to enhance office skills and improve the efficiency of office operations. Initiate and contribute to projects that advance OAPD goals.
 

Required Skills and Abilities
1. Strong written and oral communication skills; proven ability to articulate ideas in verbal and written communications.  Excellent interpersonal skills and demonstrated ability working with faculty, staff and administrators at all levels.

2. Strong organizational, analytical and problem-solving skills. 

3. Ability to plan, prioritize, and implement projects.

4. Ability to work both collaboratively and independently in an organized and productive manner.

5. Proficiency in commonly used office software including Microsoft Office, Microsoft Teams, Adobe Acrobat, and knowledge of Workday.  Experience with Salesforce, Interfolio, and/or OnBase strongly preferred.

Preferred Skills and Abilities

1. Knowledge and experience with Salesforce highly desirable.

2. Experience in an academic environment, and the faculty lifecycle.

3. Experience training, supervising and coordinating staff on new office procedures.

Principal Responsibilities

1.  Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2.  Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 3.  Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 4.  Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget. 5.  Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 6.  Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 7.  Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content. 8.  Performs other duties as assigned. Required Education and Experience Minimum requirement of Bachelor’s Degree in a related field and four years of related experience or an equivalent combination of education and experience.

Job Posting Date

07/21/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (24)

Salary Range

$68,000.00 - $120,500.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.