Project/Process Administrative Assistant

Project/Process Administrative Assistant

  

This role has been designed as ‘Hybrid’ with an expectation that you will work on average 2 days per week from an HPE office.

Job Description:

   

We are looking for Process/ Project Administrative Assistant to join our team!

How you’ll make your mark:

• Perform tactical and strategic administrative support tasks for upper executive level employees of the organization

• Tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/ screening/ routing telephone calls for upper level executives, preparing expense reports, preparing/ editing executive presentations, making travel arrangements, mentoring the general administrative staff of the department and other established general administrative requirements of the organization

• Coordinate the administrative work within the department/division, working with other departments/divisions and companies

• Apply subject-matter expertise and analytical skills to evaluate process change impacts from operational perspective

• Directly communicate with process owners/stakeholders regarding related tasks and operational updates

• Ensure that processes are followed and planned tasks are done on time

• Propose and executes corrective/preventive actions aiming process improvement

• Be responsible for respective documentation and data management

• Manage project/ process financials; provides reliable financial forecasts to Management

• Manage first level stakeholder relationships

About you:

• Bachelor degree or equivalent

• 3+ years’ general administrative or equivalent experience

• 1+ years’ in project support role or in like roles/businesses

• Fluent in verbal and written English

• Other European languages are an advantage

• Advanced administrative skills

• Basic knowledge of project/ process administration

• Excellent knowledge MS Office products – Outlook, Word, Excel, PowerPoint

• Excellent communication and presentation skills

• Structured work approach

• Solution oriented, self-motivated

• Able to operate effectively within a virtual cross-cultural team

• Proactive and able to work in dynamic environment

• Knowledge in ITIL infrastructure management is an advantage

Health & Wellbeing

We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.

Personal & Professional Development

We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have — whether you want to become a knowledge expert in your field or apply your skills to another division.

Unconditional Inclusion

We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.

#bulgaria

#operations

Job:

Services

Job Level:

Intermediate

    

    

Hewlett Packard Enterprise is EEO Protected Veteran/ Individual with Disabilities.

   

HPE will comply with all applicable laws related to employer use of arrest and conviction records, including laws requiring employers to consider for employment qualified applicants with criminal histories.

   

Recruitment Fraud Alert

We have become aware of an increase in fraudulent recruitment activities in which individuals impersonate our company or authorized recruitment agencies to offer fake employment opportunities. These scams may occur through false websites, emails, social media, or chat-based applications and often aim to obtain personal information or money. Please note that Hewlett Packard Enterprise (HPE), its direct and indirect subsidiaries and affiliated companies, and its authorized recruitment agencies/vendors will never charge a candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process. We also never request personal information such as back account details, Social Security numbers, or national IDs via social media or chat applications.

All legitimate job opportunities will come through official company channels, and candidates are responsible for verifying the credentials of any third party claiming to represent the company. Any reliance on fraudulent communication is at the individual’s own risk, and HPE disclaims legal liability for any resulting damages. If you suspect recruitment fraud, do not share personal information or make any payments and report the incident to your local authorities immediately.