Financial Assistant, Yale Peabody Museum and IPCH

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

The YPM & IPCH Financial Assistant 4 provides comprehensive financial and administrative support to the Yale Peabody Museum (YPM) and the Institute for the Preservation of Cultural Heritage (IPCH). Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts and that all financial and operational transactions are transparent and compliant with university policies. Identifies, researches, and corrects questionable expenditures. Serves as a principal source of information on financial policies and procedures. Prepares detailed financial reports. Assists in the development and implementation of financial systems and procedures to enhance efficiency and compliance. Responsibilities include, but are not limited to, expense reports, payroll monitoring and adjustments, journal entries, procurement, credit card reconciliations, sales tax, cash handling, gift processing, and financial monitoring using systems like Workday.

About YPM: The Yale Peabody Museum, one of the world’s leading institutions for research and education in the natural sciences, offers a stimulating and dynamic environment for professionals passionate about science and history. The newly renovated museum is home to remarkable collections that span paleontology, anthropology, and geology.  YPM is dedicated to advancing knowledge through innovative exhibits, cutting-edge research, and engaging educational initiatives. Working at YPM means contributing to a legacy of discovery and exploration, all within the vibrant intellectual community of Yale University.

About IPCH:  The Institute for the Preservation of Cultural Heritage (IPCH) advances the preservation of cultural heritage through interdisciplinary research, conservation practice, and educational opportunities. Within the Yale Collections community, IPCH is the programmatic hub of expertise in analytical and data sciences, conservation and preservation, and global heritage exchanges. Working with Yale’s museums and libraries as well as partners in the Global South, IPCH develops and applies scientific, humanistic, and practice-based methods to study and preserve material culture, while strengthening the cultural heritage field through sustained collaborations, teaching, outreach, and training programs.

This is a full-time on-campus position, splitting time between the Yale Peabody Museum in New Haven and at Yale West Campus.

Required Skills and Abilities
1. Strong understanding of general accounting principles and financial management, including journal entries, cost transfers, and reconciliations.
2. Excellent written and verbal communication skills, with the ability to work effectively with diverse groups and provide high-level customer service.
3. Demonstrated proficiency with computer applications, especially Excel, and financial reporting systems.
4. Well-developed organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a high-volume environment.
5. Ability to exercise independent judgment, maintain strict confidentiality, and demonstrate initiative in problem-solving.

Preferred Skills and Abilities

1. Bachelor's degree in Accounting, Finance, or a related field; experience with Workday and advanced Excel skills. Experience with international operations.

2. Experience with university financial systems and knowledge of institutional financial policies and procedures.

3. Strong analytical skills and experience with financial forecasting and budget management.

4. Prior experience in a higher education setting, providing financial support to faculty, staff, and students, and/or in museum or non-profit organizations.

5. Familiarity with sponsored research, including pre-award and post-award processes.

Principal Responsibilities

1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and procedures and financial activity. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 6. Oversees and instructs support staff. 7. Oversees the maintenance of financial records and files. 8. Assists with the development and implementation of systems and procedures. 9. May calculate weekly payroll for department staff. 10. Performs clerical functions incidental to accounting activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

08/12/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.