Department Business Administrator

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Closing Date:

09/12/2026

Type of Position:

Management - Operations

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Anesthesiology Business Administration

Department's Website:

Summary of Job Duties:

The Department Business Administrator position will oversee the scheduling coordination of all administrative and fiscal matters related to faculty, residents, CRNAs, and anesthesia tech schedules. This position is highly specialized and requires meticulous attention to detail, advanced Excel proficiency, clear and professional communication with faculty and staff at all levels, and clinical scheduling experience. Accuracy is critical, as errors in scheduling, payroll, or leave data directly affect faculty and staff pay and departmental operations. This position monitors sick, vacation, and all other leave for the department and ancillary staff within ICE. This position will also manage UKG and payroll functions for the department and ancillary staff within ICE. This position directly assists with the management of faculty, CRNA, and resident excess payments.

The ideal candidate for this position would be self-motivated and a proactive problem solver. Effective communication skills are essential, including the ability to break down complicated steps and procedures so they are easily understandable to users, and to clearly convey scheduling, payroll, and policy information both verbally and in writing. Strong attention to detail is critical, as this position regularly manages sensitive payroll, leave, and scheduling data where accuracy directly impacts faculty and staff. The ideal candidate also has advanced Excel skills, including the ability to build formulas, organize large data sets, and produce accurate, well-formatted reports.

Qualifications:

Bachelor's degree in Business, Health Care Administration, Finance, Accounting, or related field plus four (4) years of experience in business, finance, or administration required.

Responsibilities:

• Manage the departmental scheduling platform (Qgenda), including working with the vendor on custom report creation, beta testing, report validation, data integrity, and system optimization.

• Administer payroll processes, including timesheet processing, leave balance monitoring, issue resolution, and ensuring compliance with institutional policies.

• Build and maintain complex Excel workbooks and formulas to track schedules, payroll data, and productivity, requiring a high degree of accuracy and attention to detail.

• Facilitate meetings, complete forms and reports, and clearly communicate scheduling, payroll, and policy information to faculty, staff, and leadership.

• Collaborate with internal and external entities, and support the development of departmental policies and procedures.

• Perform a wide range of additional duties as needed to support departmental operations and leadership priorities.

• Coordinate departmental projects, support implementation, and monitor quality assurance metrics to ensure ongoing process improvement.

• Assist in budget management by monitoring expenditures, reconciling reports, processing invoices, managing inventory, coding expenses, and preparing documentation to explain variances or identify savings.

• Provide backup to department Administrative Coordinators in assisting with procurement and travel duties, as well as facilitating department grand rounds. 

• Perform other duties as assigned.

Additional Information:

Salary Information:

Commensurate with education and experience.

Required Documents to Apply:

Cover Letter/Letter of Application, Resume, Writing Sample

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion

Frequent Physical Activity:

Sitting, Talking

Occasional Physical Activity:

Standing, Walking

Benefits Eligible:

Yes