Service Coordinator Supervisor

Company

Cox Automotive - USA

Vehicle Operations

Supervisor, Fleet Operations

SupervisorNo remote option; must work at a specified Cox location

No

Day

Compensation

Compensation includes a base salary in the range of $55,600.00 - $83,400.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program.

Cox Fleet keeps your fleet moving. 

*** If you have any questions or to connect with a recruiter while your application is being reviewed, please Text DFS2 to 317-597-8130 ***  

EOE, including disability/vets

Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country. 

 Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers.  also services customers utilizing its 20+ nationwide service centers; each offering accident repair, painting, refurbishment, and heavy mechanical repair. We are supported by a 24/7 in-house call-center and provide scheduled maintenance services and unscheduled services to fleets anywhere, anytime. 

Cox Fleet is currently hiring a Service Coordinator Supervisor to dispatch and schedule preventative maintenance (“PM”), repairs and services discovered during inspections - a ‘Customer Experience Leader’ with the responsibility to ensure that the overall customer experience is ‘best in class’. This is to be accomplished by the execution of the outlined processes within the work instructions with proficiency and enthusiasm. A Service Coordinator Supervisor will demonstrate active listening skills to ensure that the customer’s needs are met, and exceeding customer and company set expectations. If you are looking for a new place to call home, we would love to talk to you! 

Duties & Responsibilities: 

• Managing Preventative Maintenance, Scheduled Repairs and Unscheduled/Emergency services transactions lifecycle from origination until the customer unit is in control/custody of the repair technician. 
• Managing a team of 6–8 technicians across multiple markets in the United States and Canada.
• Sales and account management responsibilities, including maintaining client relationships and identifying growth opportunities.
• Preventive maintenance (PM) tracking, reporting, and compliance for the client.
• Supporting technician development, coaching, and performance improvement.
• Parts procurement, estimate generation, obtaining approvals, and ensuring proper parts markup in accordance with company standards.
• Following all client SOPs and operational requirements.
• Participating in and leading bi-weekly progress meetings with corporate leadership and local branch teams
• Timely and accurate documentation and notation in all  systems regarding each customer contact 
• Providing excellent customer service for all internal and external customer calls. 
• Be professional and establish positive customer rapport, encouraging repeat business 
• Obtain customers approval for all repairs and services to be performed 
• Coordinating towing of customer units when necessary 
• Scheduling repairs and maintenance with  resources as a first priority 
• Scheduling outside vendors only when  technicians are not available, which will only occur when the customer unit is in a location that is not serviced by  or the  does not have availability to provide timely service to the customer 
• Continuously develop and improve company capabilities in the area of Dispatching and Service Scheduling 
• Additional duties and special projects as assigned 

Requirements: 

• High School Diploma/GED and 5 years’ experience in a related field. The right candidate could also have a different combination, such as a bachelor’s degree in a related discipline and 3 years’ experience in a related field; a master's degree and 1 year of experience; or a Ph.D. and up to 1 year of experience
• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization 
• Proven track record to collaborate cross-functionally, build positive relationships and become a trusted partner to relevant cross functional partners. 
• Excellent organizational skills and the ability to balance a variety of tasks 
• Strong Excel and data entry skills, and the ability to learn new platforms (such as IT Systems, including Web Wrench, MobileFrame, RO Writer) 
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking would be very helpful 
• Ability to work independently and collaboratively within a team environment 
• Excellent problem-solving skills 
• Must hold a valid driver’s license  
• Highly organized with exceptional follow-through abilities  

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company’s needs, and its obligations; seven paid holidays throughout the calendar year; and up to 160 hours of paid wellness annually for their own wellness or that of family members. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

EOE, including disability/vets

 

 

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.